Personal information we collect about you

When you apply for a job at Emboss, we will ask you to provide us with personal information about yourself so we can evaluate your application. If this information is not provided, our ability to consider you as a candidate may be limited. You may also provide us with your personal information that we have not specifically requested (for example, your CV may contain information about your hobbies and social preferences). All information is provided on a voluntarily basis and you determine the extent of information that you provide to Emboss.

(i) Personal Information.
The kind of personal information we collect about you may include:

• Name, identity and contact details – such as your name, address, email address, telephone, other contact information and personal preferences
• Employment details - such as details of your employment background, including position, work experience, employment references, salary and other compensation requests
• Background information – such as your educational background including degrees, certificates, transcripts, credit history and/or criminal background screenings (where relevant to your application and permitted under applicable law)
• Financial Information - such as salary, tax information, benefits, expenses and company allowances if any
• IT Information – such as certain technical information from you about your visit to our website using “cookies” and other similar technologies. For more information please refer to Emboss’ online Privacy Notice on our website
• Any other information in your application that you choose to share with us - such as personal preferences, hobbies, social preferences, etc.

(ii) Sensitive Personal Information.
Emboss does not usually request or require sensitive personal information regarding health, sexual orientation or political affiliation in connection with your application. If you have a disability and would like for us to consider an accommodation, you may provide that information during the recruitment process.

For the purpose of your application, we may however ask for information such as race, ethnicity or gender for the purposes of monitoring equal opportunity. If you provide this information, it will not be considered in the hiring or selection process. To the extent that you provide us with sensitive personal information (race, ethnicity, political opinions or beliefs, membership of a trade union or political party, physical or mental health information, sexual orientation or information related to criminal convictions or offences), you expressly authorize Emboss to handle such information in accordance with this Privacy Notice.

(iii) Information from other third parties
From time to time, we may obtain information about you from public sources or third parties. For example, we may conduct background screenings through a third-party service provider and verify information that you have in your application that relates to your past education, employment, credit and/or criminal history, as allowed by applicable law. You may also choose to provide us with access to certain personal information stored by third parties such as job-related social media sites (for example, LinkedIn). By authorizing Emboss to have access to this information, you agree that Emboss may collect, store and use this information in accordance with this Privacy Notice.

How Emboss uses your personal information
Emboss will use your personal information for the following purposes:

• recruitment, selection, evaluation and appointment of job candidates (temporary or permanent) for the job you have applied for and for subsequent job opportunities
• general HR administration and management (in case you become a Emboss employee)
• carrying out satisfaction surveys (for example, to manage and improve the recruitment process)
• application analysis such as verification of your employment reference(s) that you have provided, background checks and related assessments
• compliance with corporate governance and legal requirements (for example, to monitor diversity requirements)
• communicate with you and to inform you of current status of your application and future opportunities (unless you have told us that you do not want us to keep your information for such purposes).

With whom will Emboss will share your personal information?
We take care to share your personal information only with those who really need it in order to perform their tasks and duties, and to third parties with a legitimate business need. We may disclose your personal information to the following types of third parties:

(i) Third party service providers
We may share your personal information with third parties who provide services to us such as recruitment agencies, consultants, background services and attorneys. If your personal information is shared in this way, Emboss does so only on a “need-to-know” basis and we will seek to ensure it is only used in connection with the functions or services these parties will be performing for Emboss and that your personal information is treated by them in a confidential manner. These service providers that Emboss uses may change over time but we will always seek to ensure that any third parties who handle your personal information will do so in a manner consistent with this Privacy Notice and in accordance with applicable law.

(ii) Other third parties
Emboss may also disclose your personal information to other third parties including:

• As necessary to comply with our legal obligations, including in order to respond to a lawful government request, court order, administrative or judicial process (such as a subpoena or search warrant)
• As necessary to establish, exercise or defend our legal rights
• As necessary to protect your vital interests (for example, we may need to share your personal information with third parties in the event of an emergency)
• Where we have otherwise obtained your consent

How long we keep your personal information
We will keep your personal information for as long as necessary in connection with the purposes described in this Privacy Notice and in accordance with Emboss’ retention policy and applicable law.

Security and Confidentiality
We maintain (and require our service providers) to maintain appropriate organizational and technical measures designed to protect the security and confidentiality of any personal information we process.

Your responsibilities
You are responsible for the information you provide to Emboss and that it is honest, truthful, accurate and not misleading in any way. If you provide information concerning any other person such as individuals you provide as references, you are responsible for providing any notices and ensuring your referee consents to Emboss collecting and processing that information as described in this Privacy Notice.

Changes to this Privacy Notice We will only use your personal information in the manner described in this Privacy Notice. However, we reserve the right to change the terms of this Privacy Notice at any time by posting revisions to our website. If at any time, we decide to use your personal information in a manner that is different from that stated at the- time it was collected, you will be given notice.

Contact Emboss
Please contact Emboss if you have privacy questions or concerns, or wish to make a complaint by sending an email to administrator@embosscreative.com.